Microsoft Office 365 collates Microsoft’s best applications (think… Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Sway, Access) into a single cloud-based service.
The suite of apps then adds Skype for Business and Microsoft Teams to deliver the ultimate collaborative toolset.
Every business, from a two-person operation to a multinational conglomerate, could see output soar by implementing the suite of applications. And as businesses large and small enjoy such a rapid return on investment, is it any surprise that the majority of enterprises now use Office 365? Perhaps, not — but it’s more than just a way to ‘save money’ or ‘boost growth’…
Here are seven reasons why every small business owner could fall in love with Microsoft Office 365.
1. Infinitely scalable
One of the hardest parts of running a small business is how to manage growth. Life’s so simple when it’s just you (even, you-plus-a-few). However, when you add more people to the mix, work quickly gets complex.
Microsoft Office 365 is the answer. The tool is built-to-scale, meaning you can mix and match applications based on the size of your business. And as you bring more members on-board, you can customize the solution to fit your rapidly evolving team: you can even create a custom solution per department when you hit that milestone.
Plus, it’s easy to add (or remove) users (you just add or remove licenses), so you can scale on-the-fly, while your team gets to use the tools they know — and likely love.
2. Built for remote working
Flexible working is important at the best of times. Sometimes, it’s the only option. Thankfully, Office 365 is the ideal ‘work from home’ solution. In fact, you can work from anywhere, all you need is an internet connection.
The cloud-based service puts emails, the Microsoft Office Suite, and more at your fingertips for you to access from any device in any location.
Create, edit, share, and comment from PCs or Macs; iOS, Android, or Windows devices — then…
3. Collaborate in real-time
Growing businesses rely on collaboration. Office 365 makes working together, a breeze. Everyone can work on a single spreadsheet or slide deck at the same time, with updates reflected across each person’s version.
If you need to revert to an older document, version history makes that happen. While built-in video and team chat features — paired with a shared calendar — keep your colleagues in-sync.
4. Secure by default
Every business must manually update its software to stay secure. Fail to remember, and you risk a hack. Unless…
If you use cloud-based software like Office 365, it’s always up-to-date as the applications update automatically, no upgrades or security patches required. Better still, new features appear as if by magic — while there’s no risk of compatibility issues across devices with everyone accessing the same applications, just online.
5. More secure than most
Office 365 is more than just secure, it’s one of the safest systems out there. How so? It comes with an array of built-in features that keep your systems protected, including:
- Data encryption — send emails that only the recipient can read, no matter the email client they use
- Advanced Threat Analytics — alerts you to suspicious activity immediately by using a combination of machine learning and analytics
- Anti-phishing filter — scan emails for suspect links or attachments and stop malicious code from infecting your network
- Device management — create and manage mobile device security policies, remotely wipe information, or view detailed reports per device
- Data monitoring — prevent sensitive information (credit card, passport or social security numbers) leaking from your organization by enabling email checks and configuring alerts
Note: Office 365 applies default settings across the above security features. However, you can adjust the configurations to suit your specific business requirements.
6. One simple subscription
Despite the tool’s sophistication, Office 365 is still a run-of-the-mill subscription.
Pay a monthly or annual fee per user, and you’re good to go: no hardware required, no additional servers for storage, no time-consuming installation process. Every user can access the full suite of Office 365 applications on up to five devices, with auto-syncing keeping every document updated.
And while five devices may sound like a lot… in today’s laptop-smartphone-iPad-driven world, we bet your team finds the generous allowance useful as they hop from the breakfast table into the conference room.
7. Mix and match your plan
One subscription doesn’t mean one usage plan. Every employee has slightly different job needs, and the variety of Office 365 plans accounts for them all.
You can choose a plan based on the features and programs required, so your team has the precise toolset they need (while you’re not forced to pay for a suite of products that your team doesn’t actually use). And if you realize you need to upgrade, a click is all it takes: switch between plans to unlock new features or remove applications that are no longer required.
Office 365 offers the flexibility every small business wants
Employees need to collaborate for a business to thrive.
But collaboration requires the right technology. And managing technology in a small business can be a headache. Thankfully, Microsoft Office 365 removes the pain. It gives you precisely what you need and it’s both affordable and easy-to-use.
Give it a go, and you could be working with your team as if they were by your side — whether they’re at home, in the office, or on the other side of the world.
Whether you’re looking to boost collaboration, save money, or keep your data secure, Office 365 can help.
Give Mid-coast Tech a call on 207-223-7594, and we can walk you through how Office 365 offers so much more than ‘just the Microsoft Office Suite’ — and if you want, we can help you set it up.